OVERALL PURPOSE
To organise and maintain the existence of the gaming club.

SPECIFIC RESPONSIBILITIES
1. Ensure that the Club opens each week and that at least one Club Official is present. 
2. Ensure that the Club is run according to the Club Rules. 
3. Ensure that a safe, friendly atmosphere prevails at Club Nights. 
4. Ensure that the Club is a welcoming environment and that new members are met and their needs catered for. 
5. Keep a record of member decisions and of meetings such as the AGM. 
6. To organise and keep records of club announcements at raffle time each week. 
7.Update and organise the Club Members notice-board on a regular basis.
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CLUB CARETAKER Role Description; To be assumed by Secretary, Treasurer, and Membership Secretary.

Overall Purpose
To ensure that the Club equipment and stock is properly purchased, stored, maintained, repaired, replaced and disposed of. To ensure appropriate security of Club equipment, stock and premises.

Specific responsibilities
1. Ensures that Club equipment is properly packed and stored. 
2. Ensures that the Club is set up safely and appropriately. 
3. Checks Club equipment for wear and tear, ensuring that it is suitable for use. 
4. Ensures that Club equipment and the Club hall are secure at the end of each meeting. 
5. In conjunction with the Club Secretary organises repair and replacement of Club stock and equipment, by teams of members or by specialists as necessary. 
6. Purchases Club equipment and snack bar stock, according to Club rules and in consultation with the Club Treasurer. 
7. Purchases Club consumables such as printer paper and ink cartridges. 
8. Ensures that the Club hall is left in a clean and tidy state after all meetings.

Delegation
Any item may be delegated to another Club Official if necessary.
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CLUB SECRETARY Role Description
Overall Purpose
To ensure the smooth running of the Club by providing overall organisation and ensuring that the Club Rules are applied.

Specific responsibilities 
1. Liaises with the hall manager and ensures good relations are maintained.
2. Assumes overall responsibility for organising internal Club Events (campaigns, leagues, tournaments, open days etc). 
3. Liaises with Club Officials about representation at external events (Games day, leagues, tournaments etc), also about the running of games in Games Workshop. 
4. To organise the Membership Schemes with the Membership Secretary including assessment of armies & photographing of completed armies for the website. 
5. Sets agenda of Club Meetings such as the AGM. 
6. In conjunction with the Officials, organises the replacement & repair of Club Gaming Boards, Terrain & Equipment by teams of members or by specialists if necessary. 
7. Liaises with Newsletter Editor to ensure newsletters contain all relevant information to members. 
8. In liaison with the club treasurer reconcile bank statements and investigate discrepancies. Reporting to members.

Delegation
The Club Secretary’s responsibilities cannot be delegated except to another Club Official in the event that the Club Secretary cannot attend a meeting. Although Club/shop games can be delegated to any senior member.
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CLUB TREASURER Role Description
Overall Purpose
To ensure that Club funds and assets are appropriately managed.

Specific responsibilities
1. To ensure that Club funds are used according to Club Rules, and always in the best interests of the members. 
2. By managing Club funds, ensure that finances are available as a first priority to meet essential expenditure (for example hall rent, and PLI). 
3. To keep accurate records of all collection, use and disposal of Club funds and assets to a standard deemed acceptable to an independent auditor. 
4. To ensure that Club Accounts are subjected to an annual audit and report from a suitable qualified independent advisor. 
5. To ensure that appropriate security arrangements and practices are in place. 
6. To reconcile bank statements and investigate any discrepancies, reporting to the members in liaison with the Club Recorder. 
7. To assess the Club’s financial health and make a report to the members at the AGM. 
8. To cash up at the end of meetings and events, ensuring records are updated and cash prepared for banking. 
9. To take cash to the bank and deposit it in the Club Bank Account. 
10. Liaise with the hall manager when booking & paying for events 
11. In conjunction with the Membership Secretary organise membership events such as Members Raffles & special events e.g. Christmas party

Delegation
Item 8. And 9. May be delegated if necessary to another Club Official or Senior Member (but not to any other member). Other responsibilities cannot be delegated.
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CLUB MEMBERSHIP SECRETARY Role Description
Overall Purpose
To ensure that the Club meets the needs of the members and acts as a champion on membership issues. To ensure that all membership records are kept updated so that club and member needs can be met more easily.

Specific Responsibilities
1. To issue membership cards and badges. 
2. To assist with the Membership Schemes including production of certificates and issuing of badges. 
3. To check that entry fees have been paid and organise the weekly raffle.
4. To organise membership events such as member raffles and special meetings e.g. Christmas party. 
5. To devise and implement membership drives, mail shots, advertisements and recruiting events in liaison with the Club Secretary. 
6. To organise the planning and purchase of membership related items such as badges, clothing and to purchase consumables such as raffle tickets and membership stickers. 
7. To arrange outside Club Events such as paint balling and trips to the cinema. 
8. To ensure that accurate records of club attendance and membership are maintained in order to assess membership status. (Including that of Gold Members). 
9. To update members’ emergency contact details and weed out details of members that no longer attend. 
10. Liaise with club officials about club and member needs.

Delegation
Items may be delegated to the other Club officials as appropriate.

1. IDENTITY
1.1. The club will be called Edinburgh League of Gamers.
1.2. The club will be based at Royal Air Forces (Edinburgh) Club, 11 Hillside Crescent, Edinburgh, EH7 5EA.

2. PURPOSE
2.1. To provide the opportunity for members to participate in the hobby of collecting and gaming with miniatures, game and card systems.

3. MEMBERSHIP
3.1. Membership of the club is gained by paying the annual membership fee.
3.2. Club meetings are open to non-members who can make use of the club facilities upon payment of the standard meeting ticket price.
3.3. A record of attendance will be kept in a register book.
3.4. Members must be 18 years old or more to attend the club or become a member. Club officials and signatories must be 18 years or older.

4. CLUB ASSETS
4.1. The assets of the club (gaming equipment, cash in hand and cash at the bank) belong to the members.
4.2. If the club ever closes the assets will be distributed to the current members as evenly as possible. Current members at any time will be those who have attended more than half the meetings in the previous six months.

5. CLUB OFFICIALS
5.1. Decisions involving expenditure in excess of £50 or which involve a change to the Club Rules will be made by majority vote of club members at a normal meeting. Club officials may make decisions on day to day running and expenditure of up to £50.
5.2. At the AGM the members will appoint a Club Secretary, Treasurer, and Membership Secretary. Nominations must be posted 28 days before the AGM.
5.3. Officials must have attended at least three quarters of the meetings held during the past 12 months to be eligible for election or re-election.
5.4. Within reason, a minimum of one official will be present at each club meeting.
5.5. At least one member will be trained in First Aid. Within reason, at least one First Aid trained member will be present at all club meetings.

6. CLUB FUNDS
6.1. Club funds will be administered through a bank or building society account which is designed for this purpose.
6.2. There will be three signatories to the club bank account, one of whom will be the club Treasurer. Any two of the signatories must sign club cheques and make cash withdrawals.
6.3. The Treasurer will keep a record of transactions on club funds showing all credits, debits and the current balance. The record will be available for inspection by any club member.
6.4. A receipt will be obtained for all club expenditure, checked by the Treasurer and retained for audit purposes. If the Treasurer commits expenditure then the receipt will be checked a different signatory
6.5. The club year will run from October to September. At the end of the year a suitably qualified independent person will inspect the financial records.
6.6. Public liability insurance and rent will be the highest priority purchases for the club. Sufficient funds will be put aside for these as required.

7. VOTING & CLUB DECISIONS
7.1. Decisions regarding the club, including amendment of club rules, will be made by majority vote at normal club meetings.
7.1.1. Decisions affecting day-to-day running of the club will be made by majority vote by the Club Officials.
7.2. The Club Secretary will keep a record of decisions taken at club meetings.
7.3. The record will be available for inspection by any club member.
7.4. Only current members (not visitors) may vote.
7.5. There will be an Annual General Meeting to discuss the general direction of the club and forthcoming events.

8. STANDARDS OF CONDUCT
8.1. Club members and visiting non-members will at all times adhere to the following standards of behaviour.
8.2. There will be no verbal or physical abuse of any other member or visiting non-member.
8.3. There will be no discrimination of any kind by any member or visiting non-member towards any other person at the club meetings. This includes but is not limited to discrimination on grounds of:
- 8.3.1. Class;
- 8.3.2. Ethnic origin, nationality (or statelessness), or race;
- 8.3.3. Gender;
- 8.3.4. Age;
- 8.3.5. Marital or sexual status;
- 8.3.6. Mental or physical ability;
- 8.3.7. Political or religious belief.
8.4. No attendee under the age of 16 years will be left unattended by less than two adults over the age of 18 years at any time.
8.5. It is the responsibility of all persons to ensure that:
8.5.1. they do not endanger the health and safety of themselves or others;
8.5.2. they observe the rules established for the safety of those involved in club activities. These are defined as required by the Club Officials.
8.6. Disagreements between club members
- 8.6.1. Any disagreements between members in a Gaming Club must be referred to the Club Secretary.
- 8.6.2. If the Club Secretary is unable to resolve the disagreement, or if personally involved in it, the matter must be referred to the Treasurer and Membership Secretary.
- 8.6.3. The following procedures are to be used only if informal efforts to resolve disagreements have been made and failed.
8.6.4. Disagreements between any of the following must be referred to the GCN Council:
- 8.6.5. Two or more clubs from different Areas.
- 8.6.6. Clubs and the GCN Council.
- 8.6.7. All the parties to the disagreement must be given reasonable opportunity to state their case.

9. SUSPENSION OF MEMBERS
9.1. Suspension of membership ensures that no situation in the Gaming Club arises which could cause further concern and that no member is placed in a position which could cause further compromise. Such action may be necessary in the following cases:
- 9.1.1. When an allegation is made that a Member has committed a serious criminal offence. In this case the Member must be suspended until police inquiries and any legal proceedings have been concluded.
- 9.1.2. When a disagreement between adults cannot be resolved quickly. In this case the suspension is to be for a period of not more than 90 days in the first instance. Suspension for further periods of not more than 90 days may follow.
- 9.1.3. When the action of an individual could seriously harm the reputation of the Gaming Club Network.
9.2. In every case membership may be suspended only by the appropriate authority with approval from the other appropriate authority as defined in the following table:

Person to | Authority | Authority to 
be suspended | to suspend | approve suspension 
===================================================
Member            | Club            | Club 
of Club           | Official        | Leader
----------------+--------------+-------------------
Club              | Club            | Castalain 
Official          | Leader          | Knight
----------------+--------------+-------------------
Club              | Castalain       | GCN Council
Leader            | Knight          | Member
----------------+--------------+-------------------
Castalain         | GCN Council     | High 
Knight            | Member          | Castalain
----------------+--------------+-------------------
GCN Council       |  High           | Majority vote 
Member            | Castalain       | of GCN Council 

9.3. The suspended member must not participate in any activity connected with the Gaming Club Network and must not wear uniform or badges.
9.4. Any appointment held will be regarded as vacant.
9.5. Suspension through disagreement must be followed as soon as possible by conciliation, and such further steps as are necessary.
9.6. When a person's membership is suspended or the nature of the suspension changes, the appropriate official must inform the GCN Council.
9.7. Any Gaming Club Network member who is dismissed has the right of appeal (with the aid of a 'friend' if so desired) to the next highest tier of authority.
9.8. If so requested by the person dismissed, the official asked for appeal may appoint a committee to hear the appeal.
9.9. Reasonable opportunity must be given for the dismissed person to attend the meeting of such a committee to state a case against dismissal.
9.10. Following any incident of a suspension of membership to an individual censure will not be lifted without the agreement of both the officials who agreed upon the censure, as outlined in 9.2.
9.11. Records of all suspension and disciplinary actions must be maintained by all officials involved and be available for examination by the police authorities should they be required.

1. CHILDREN
1.1 The Gaming Clubs that the GCN represents all welcome children to take part in the Hobby.
1.2 The Gaming Club Network recommends that children be 12 years of age or older in order to benefit fully from the opportunities the Hobby offers. However, we also recognise that younger children may get involved.
1.3 Children are a part of our community and need to receive special support and protection.
1.4 The Gaming Club Network and all member clubs accept their responsibility towards children in general, and particularly those with whom we come into direct contact.
1.5 All children should be offered equal opportunity to take part in the hobby, except on grounds of health and safety. No discrimination is tolerated on any grounds.

2. CHILD ABUSE
2.1 Abuse towards children, either physical or psychological is totally unacceptable to the membership of the Gaming Club Network. It will not be tolerated or condoned.
2.2 Complaints from or regarding the treatment of children will be treated seriously and given fair investigation by the leaders of clubs and the Gaming Club Network.
2.3 Clubs failing to stop or protect against child abuse will not remain a part of the Gaming Club Network. See section 10 of the Constitution.

3. CHILD PROTECTION
3.1 The Gaming Club Network is fully committed to the protection of children from all forms of child abuse.
3.2 This Child Protection Policy forms the basis for the protection of children, which is the full responsibility of all club members in every Gaming Club.
3.3 The Gaming Club Network is committed to encouraging a protective culture within the hobby to protect children.

4. GRIEVANCES
4.1 The Gaming Club Network provides a Code of Practice for all Gaming Clubs that indicates the proper procedures for the good running of a hobby group.
4.2 As part of the Code of Practice, the Gaming Club Networkoperates a disagreement procedure. This is detailed in the Code of Practice, section 3.
4.3 In addition, the Gaming Clubs are required to uphold the following Grievance Procedure for issues arising from mental or physical abuse, most notably of children: 
4.4 Abuse Grievance Procedure
4.4.1 Any accusation of abuse between members in a Gaming Club must be referred to the Club Leader.
4.4.2 If the Club Leader is unable to investigate the grievance, or if personally involved in it, the matter must be referred to the GCN Castalain Knight.
4.4.3 If the grievance is deemed to be real, the matter must be immediately referred to the police authorities for investigation.
4.4.4 Members of the Gaming Club will cooperate with the police investigation in any way that is reasonable.
4.4.5 Both the accused and the accuser will have their membership suspended until the police investigation and any court proceedings are complete. Refer to the Code of Practice section 3.

5. CLUB OFFICIALS DISCLOSURE CHECKS
5.1 All Club Officials, Castalain Knights and GCN Council Members must submit themselves for Criminal Records Bureau (CRB) Disclosure checks.
5.2 People unwilling to undergo these checks will not be permitted to act as a GCN Official and must not put themselves forward for election or appointment to any official position.
5.3 The full procedures of the CRB Disclosure checks will be held by the GCN High Castalain and Castalain Knights for general information. They are also available from www.crb.org.uk
5.4 If an official is deemed a threat to children through the Disclosure check they must immediately be suspended under the Code of Practice section 3.
5.5 Officials are allowed to continue their duties during the period during which a Disclosure check is ongoing. They are to be considered in a probationary period.
5.6 Probationary officials must always be accompanied by non-probationary officials at club meetings until the Disclosure check is complete.
5.7 Once the Disclosure check clears an official they become a non-probationary official.

Contact
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Where you can find us...
Buses to...
- London Road: 1, 4, 5, 15, 19, 26, 34, 44 & 45 (First buses: 44, 124 & 129) 
- Leith Walk: 7, 10, 11, 16, 22, 25 & 49

We’re at 11 Hillside Crescent, just off London Road. If there isn’t someone on the door, then use the buzzer for entry (just use the codeword ‘Wargames’) and come up to the first floor.